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Billing Clients Virtually

Billing is the process of producing and distributing invoices to clients on a one time or recurring basis, depending on the pricing plan chosen by the client. To enhance customer satisfaction and buying experience it is crucial for a business to have a variety of billing and online payment options. By providing options, it will allow for convenience and will reduce the time a company takes to get paid. Billing clients virtually and receiving payments securely over a mobile application, website, and phone saves time and money. Here are some of the ways used to bill clients online.

Make use of the right tools

Adopting an online invoicing platform, that will be used for client transactions is the first step that you need to take. Having the right platform for sending your invoice virtually will help you manage and send your invoices through your mobile device, set up recurring invoices, accept payments, and monitor your billable hours. Some of the tools or platforms you can use to bill clients online include QuickBooks, PayPal, and FreshBooks. Depending on the needs of your business and clients, you’ll want to choose the platform that works best and offers the right solution.

Invoice your clients online immediately

It’s vital to send an invoice immediately once you ship goods or provide services to a customer. This way, you will set a precedent for promptness, and you will stay at the top of your customer’s mind. If possible, permit your customers to pay immediately on the spot through a mobile payment system such as the Square and Apple Pay. Some of the other invoicing systems that allow you to send invoices virtually include Flint Mobile, QuickBooks, and Wave. QuickBooks, for instance, is a well-known accounting platform that provides tools for online payment, invoicing, and financial analysis.

Attach files when sending an invoice

One way to increase your chances of getting paid online is by simply asking your clients to click on the Pay Now button that is on the link you sent them. This makes it easy for your customers and they won’t have to think about how or when they have to pay you. Services like Xero and Due offer a virtual invoice link every time you email or send an invoice to a client. To make this happen, you have to attach your payment service. It’s also important that you connect all the information your client needs when invoicing them; otherwise, the clients may use a lack of proper documentation as an excuse to delay payment. You can achieve this by attaching files directly to your invoices so that clients can review the details of your contracts, product specs, and work schedules.

Offer recurring billing

If you delay your billing and invoices, you’ll do more harm than good in the business. This delay is a drawback because when billing monthly, there will be hidden costs like misplaced or lost invoices that have to be resent and money spent on materials such as envelopes, paper, and stamps. Other hidden fees include time spent waiting for payments to clear, hours dedicated to receiving and sending each invoice and following up on late payments. Recurring billing saves money and time by eliminating costs, automatically invoicing clients on a set schedule, and deducting money from the user’s account.

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